Spaces management

Spaces management

When your asset has more than one unit, or when there are multiple buildings on a single lot, you have the option to add identifiers using the "Spaces" feature. Learn more about it in this article.

Option 1: Units

Step 1: Go to the asset you want to add units to.

Step 2: Click on "Edit details" on the top right-hand side of the screen.



Step 3: Navigate to the tab "Spaces," where you can add units, common areas, floors, and view the Gross Floor Area (GFA); click on the line item to expand.



Step 4: Click on "New unit."



Step 5: Within the side window, you will see the following:
  1. Unit name.
  2. Unit code.
  3. Type.
  4. Tenant.
  5. Unit address: by default, the asset's address is added automatically; you can edit this, if necessary.
  6. Additional info: select the floor and add the unit area (optional).


Step 6: Click on "Add unit" to save your changes.

Option 2: Common areas

Step 1: Go to the asset you want to add common areas to.

Step 2: Click on "Edit details" on the top right-hand side of the screen.



Step 3: Navigate to the tab "Spaces," and click on the line item to expand.



Step 4: Click on "New area."



Step 5:  Within the side window, you will see the following:
  1. Area name.
  2. Area code.
  3. Area address: by default, the asset's address is added automatically; you can edit this, if necessary.
  4. Additional info: select the floor and add the unit area (optional).


Step 6: Click on "Add Common Area" to save your changes.

Option 3: Floors

Step 1: Go to the asset you want to add floors to.

Step 2: Click on "Edit details" on the top right-hand side of the screen.



Step 3: Navigate to the tab "Spaces," and click on the line item to expand.



Step 4: Click on "Set floors."



Step 5: Click on "Add floor" and enter a name for it.



Step 6: Click on "Save."

Step 7: After setting the floors, you will have the option to add a floor plan to each one. Adding the plan is especially useful for ticketing, because it allows tenants to draw or annotate the exact location of the problem. Annotated images are included in the work order emails sent to suppliers, and the original floor plan file is never modified.




If you have any questions, please contact our Support team.